Facilities Administrator – (87324)

We are looking for a facilities administrator for Eindhoven (The Netherlands)

The company offers a complete facilities management service for companies anywhere in the world, handling the running of your property, freeing you up to concentrate on your core business.


As a Facilities Administrator your main responsibilities are:

 -To be the FM teams first point of contact for administration within the client portfolio and to deputise for the Facilities Coordinator when appropiate;
 – To provide back office and administrative support for the FM team across all client locations (23 FTE, 7 countries, 26 locations);
 – To take and relay messages for the whole FM Team regarding matters of Finance, HR, QHSE support and Supply Chain Management;
 – Build and maintain good client relations throughout the account;
 – Provide assistance regarding drafting and mark up of account related documentation like Monthly reports, Audits, KPI reviews and supplier reviews;
 – Deputise for the Facilities Coordinator when appropiate;
 – Coordinate the archiving and retrieval of all filing and maintain the central records for all account related reports and documentation;
 -Maintain the FM intranet pages on Infomace to ensure that all department and team information is up to date;
 – Assist to regional Facilities Managers and Facility Coordinators to monitor helpdesk jobs and action whee necessary;
 – Issue permits to work
 – Effectively manage and control business reports and information systems to support the management team to ensure that exemplary customer service is provided; 
 – Manage the flow of information for all KPI'S ans SLA within the account to maximise performance reporting and ensure that the client reports are effective;
 – Provide regional FM teams with documentation and reports to support monthly, quarterly and annual meetings with client stakeholders and suppliers; 
 – Manage resources where requires and promote an ethos of team work and mutual support to ensure that peaks and troughs in workflow are effectively managed;
 – Working with the overall team they will analyse supplier reports to ensure there is a culture of continuous improvement with the account.

We are looking for someone with the following experience and skills:
 – Minimum of 3 years experience in a similar environment;
 – Preferably a Bachelor degree in a relevant field of work;
 – Strong administrative and organisational skills and able to prioritise;
 – Competent in using Microsoft Office suite;
 – Familiarity with working across different cultures and country locations;
 – Excellent communication skills and fluency in English and Dutch;
 – Proactive attitude and have experience in customer relationship management;
 – Good organisation and multi-tasking skills;
 – Approachable and committed to team working;
 – Flexible approach to workload and working hours;
 – Experience of working in a customer services environment;
 – Some experience of Facilities Management.

We offer:

-International environment
-Competitive salary

Wed, 28 Feb 2018 16:17:37 +0000

Netherlands North Brabant

30.000 € – 36.000 € gross / year
Shared services and Finance
Language/ Dutch, English

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